Are you looking for a Challenge? Looking for an innovative organization and the opportunity to learn and grow professionally? Our client is currently seeking a Junior Executive Administrative Assistant. The ideal candidate will possess the experience, vision, commitment, and integrity to successfully support the strategic goals of the Department of Homeland Security (DHS) Science and Technology Directorate (S&T). This role serves as an executive administrative assistant for laboratory facility executive leadership and their team, facilitating meetings, reviewing and editing program documents, preparing draft responses for data calls, developing and updating briefings, assisting with report writing and compilation, and executing overall daily administrative duties. This position is onsite in New York, NY or offsite with travel.
In this role you will be expected to:
Manage multiple assignments from team members in a busy work environment.
Facilitate meetings and capture and track meeting action items.
Assist with identification of programmatic strengths and weaknesses.
Review and edit program documents.
Prepare draft responses for DHS other federal data calls and data requests.
Develop and update program briefings.
Archive and manage files to maintain a record of relevant documents in accordance with DHS Records Management guidance.
Coordinate information exchanges, reports, and action items between departments and laboratories.
Assist with report writing and compilation as necessary.
Implement process improvement initiatives as directed by leadership.
Bachelor’s degree OR Associate’s degree and 4 years of relevant experience.
Applicants selected may be subject to a government security investigation and must meet eligibility requirements for access to classified information.
Ability to obtain a Secret-level Security Clearance and DHS Suitability.
Programmatic or management experience supporting DoD and/or DHS components (e.g., TSA, CBP, FPS, CISA, CWMD, USCG, ICE).
Ability to work collaboratively in a dynamic team-oriented environment, demonstrate teamwork and initiative, and function productively in the face of new assignments and the re-prioritization of existing assignments.
Strong communication and writing skills, targeting both technical and non-technical audiences.
Experience with administrative management of government offices preferred.
Demonstrated Records Management experience.
Experience with Microsoft Office, including Word, Outlook, Excel, and PowerPoint.
An active Secret-level Security Clearance and DHS Suitability preferred.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sexual orientation, gender identity, national origin, disability, age, marital status, ancestry, protected veteran status, or any other protected group or class.