Are you looking for a Challenge? Looking for an innovative organization and the opportunity to learn and grow professionally? Our client is currently seeking an Executive Assistant and Project Analyst. The ideal candidate will possess the experience, vision, commitment, and integrity to successfully support the strategic goals of the Department of Homeland Security (DHS) Science and Technology Directorate (S&T). This role serves as executive assistant/management analyst to executive leadership assisting with all front office administrative functions; reviewing and editing program documents; developing and updating briefs; and coordinating meetings, travel, submission of administrative forms for staff, training, records management, tasker responses, and process improvements. This position is onsite in New York, NY or offsite with travel.

In this role you will be expected to:

  • Answer directly to DHS S&T leadership for a DHS laboratory facility.
  • Assist with all front office administrative functions including answering phones, scheduling appointments, drafting correspondence, processing travel orders, and training requests.
  • Work collaboratively with all laboratory facility team members.
  • Review and edit program documents (e.g., work plans, strategic plans, lab briefings, meeting agendas, outreach & marketing materials) as required.
  • Draft, review, track, and respond to all inquiries from leadership and adjacent organizations.
  • Coordinate leadership meetings and support leadership on correspondence and data requests and coordinate flow of reports and action items.
  • Assist with report writing and compilation, drafting and editing policy and procedure documents, and drafting letters and memoranda.
  • Coordinate and process travel for leadership.
  • Serve as a staff training coordinator and timekeeper.
  • Archive and manage relevant program documents files in accordance with DHS Records Management guidance.
  • Assist in security activities where needed.
  • Document relevant discussions and programmatic reviews.

Required Qualifications:

  • Bachelor’s degree and a minimum of 3 years of relevant experience or Associate’s degree and 7 years of relevant experience.
  • Applicants selected may be subject to a government security investigation and must meet eligibility requirements for access to classified information.
  • Ability to obtain a Secret-level Security Clearance and DHS Suitability.

Desired Qualifications:

  • Programmatic or management experience supporting DoD and/or DHS components (e.g., TSA, CBP, FPS, CISA, CWMD, USCG, ICE).
  • Ability to work in a dynamic team-oriented environment, demonstrate teamwork and initiative, and function productively in the face of new assignments and the re-prioritization of existing assignments.
  • Ability to work in a fast-paced environment, managing multiple tasks.
  • Experience with administrative management of government offices preferred.
  • Proficiency with government budget execution processes and government acquisition processes.
  • Proficiency with government travel procedures and guidelines, and time and attendance systems.
  • Strong technical writing skills, targeting both technical and non-technical audiences.
  • Ability to multitask independently in a fast-paced environment and collaborate across multiple teams and with multiple team members.
  • Experience with Microsoft Office, including Word, Outlook, Excel and PowerPoint.
  • Active Secret-level Security Clearance and DHS Suitability preferred.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sexual orientation, gender identity, national origin, disability, age, marital status, ancestry, protected veteran status, or any other protected group or class.

DILBERT © 2018 Scott Adams. Used By permission of ANDREWS MCMEEL SYNDICATION. All rights reserved.